Procurement · 6 min
Building a procurement schedule that survives the programme
How to structure a finishes schedule so ordering, lead times and site sequencing stay aligned.
Start from the programme, not the product
Work backwards from the date each room needs first-fix and finish items. Subtract delivery buffer, then supplier lead time, then approval time. The result is your latest order date — the single most useful column in any schedule.
One line per item, per location
Give every item a unique reference, room, quantity, finish and supplier code. Avoid 'as previous' entries; they hide changes and cause mis-orders.
Separate first-fix from finishes
Concealed valves, frames, cisterns and wastes are needed weeks before visible items. Scheduling them separately prevents finish items arriving early and sitting on site to be damaged.
Record alternates and approvals
Note an approved alternate for long-lead items, and who approved it. When a line is discontinued, you change it in minutes rather than restarting design discussions.
General guidance only. Always confirm technical requirements with your design team and product manufacturers.